How to Set Up and Use iCloud and Documents in the Cloud.

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How to Set Up and Use iCloud and Documents in the Cloud.

iCloud setup


How to Set Up and Use iCloud and Documents in the Cloud

Apple launched the iCloud storage system a little over a year ago, but it has never been deeply integrated with an operating system until Apple released OS X Mountain Lion. Every Apple user that has signed up for an Apple ID gets 5 GB of iCloud storage for free, and can purchase additional storage as necessary. This storage can be used to back up applications and settings from all Apple devices, and can also be used to back up your documents, photographs, and emails, and it can also sync them between your Mac computer and all of your mobile devices. The iCloud app was created to allow users to access all of their stuff regardless of what device they are using. But, setting up and using iCloud can be a little confusing. Below you will find some hints and tips to help make sure that you get the most out of this fantastic service.

Ensure iCloud is Activated on All Devices

If you are going to use iCloud to its full potential, you will need to make sure that it is activated on all of your Apple devices.

To Activate it on a Mac

  • Go to System Preferences and click on iCloud.
  • Sign in with your personal Apple ID and password.
  • Place a check mark in all of the items you would like to sync. For example: photos, contacts, mail, notes etc.

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To Activate it on a Mobile Device

  • From your mobile device tap settings.
  • Then find the iCloud menu and turn on iCloud.
  • Decide what items you want to be saved in the cloud.

That is it, you should now have iCloud set up on all of your devices and it is time to ensure that you are syncing the items that are important to you.
Some good things to sync include: contacts, reminders, bookmarks, and notes, so that you can access them at any time, from any device.

Documents in the Cloud

The newest operating system for Mac’s, the OS X Mountain Lion has functionality that allows non-
Apple applications to use the Documents in the Cloud feature. In order to make use of this feature, ensure that the Documents & Data option is turned on in the iCloud. This will allow you to upload, sync, and share many different kinds of documents including text files, drawings, and presentations.

How to Use Documents in the Cloud

Before you can use Documents in the Cloud on your mobile devices, you will need to install an app that supports it. This would include all of the applications in Apple’s iWork, such as Keynote, Pages, and Numbers.
Once you have an application that is supported, using Documents in the Cloud is quick and simple.
To Move a Document to iCloud From a Mobile Device

  1. Tap on the + button located in the top left hand corner.
  2. Choose WebDAV, iDisk, or iTunes.
  3. Select the document that you want to move to the iCloud or create a new document.

To Create a New Document on a Mobile Device

  1. Launch the application.
  2. Tap on the + button.
  3. Tap on the create document/spreadsheet/presentation option. (This option will differ depending on the application you are using).

To Move a Document to iCloud from a Mac or Windows PC

  1. Open your internet browser.
  2. Go to
  3. Log in with your iCloud information.
  4. Click on iWork.
  5. Click on one of the tabs at the top depending on the type of document you want to work on.
  6. Click on the gear icon located in the upper right corner.
  7. Browse to the specific document you want to upload and select it.

How To Make iCloud Act Like Dropbox

Many of us are familiar with Dropbox and have been using it to back up our important data, and share it between devices. If you love the way Dropbox acts, there is a way to make iCloud act in a very similar way. To do this:

  1. Make sure that Documents & Data are turned on in the iCloud system preferences.
  2. Open the Finder window and press Command + Shift + G which will open a dialog box.
  3. In the dialog box, type ~/Library. This will give you access to the hidden Library folder.
  4. Once you are in the Library folder. Scroll down the Mobile Documents section and drop any files you want to save or share into that section. *Make sure that you don’t move or delete anything in the folder because other applications that use your iCloud storage need them.
  5. Any items that you drop into this section will be placed into the same folder on all other Apple devices with Documents & Data enabled.
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About The Author
Harry Carver
Harry Carver is TheHTS resident science nerd and super gamer. As well as researching and learning about physics and chemistry, he enjoys playing the mad scientist in his home lab so be sure to watch for his chemistry and science videos here and on our YouTube channel. He has a dislike for social media, but you can find him on Linkedin should you want to know more.

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